Comprehensive Privacy Statement for Personal Information
In accordance with the Ley Federal de Protección de Datos Personales en Posesión de Particulares (Personal Information
Protection in Private Possession Law), this is our Privacy Statement.
We suggest you read carefully this Privacy Statement, which states the use, treatment, terms and procedures to follow
in case you consider limitation of the use of the personal information you are giving us.
1. Responsible for your personal information protection.
GRGK TULUM S. de R.L. de C.V. With brand name Ahau Tulum with address on Carretera Tulum – Boca Paila Kilómetro 7.5, ZH, Tulum, Quintana Roo, México, CP 77760, is responsible for collecting your personal information as well as the treatment and protection of this information, primarily to verify and confirm your identity and offer temporary accommodation and lodging services.
2. Personal information and collecting means.
The personal information we collect from you, including images and sounds recorded by the security cameras, for the purposes described in numeral four (4) of this Privacy Statement, are collected on a personal basis, when you provide us with this information through our webpage, social media (name and e-mail address), e –mail address, telephone calls, contact questionnaires and others, security cameras as well as directly in our offices, are guarded physically and electronically in our offices under the strictest confidentiality.
The personal identification information we collect from you is:
• Official ID (Passport).
• City of residence or origin.
• Country of origin .
• Birth date.
• Marital status.
• Employment and education level.
• Home phone number.
• Mobile phone number.
• e-mail address.
• Purpose of the trip.
• Check in and checkout date from the hotel.
• Information and plate number of the vehicle in property or possession.
• Number of guests staying and using the hotel and its services.
The asset information we collect from you are for bank operations and billings:
• Payment form.
• Account owner name.
• In case of credit card payment:
Credit card information.
• In case Bank Transfer:
Bank account information.
• Payments via Pay Pal.
• Billing information.
The personal information we collect from you is treated under the principles of legality, loyalty, proportionality, quality and only for the purposes stated in this Privacy Statement. Furthermore, for the protection of your personal information we will establish administrative, technical and physical security measures that allow us to protect this information against harm, misplacement, modification, destruction or any other use different to the one stated in this Privacy Statement.
2.1. – Personal information for handicapped people.
It is our special interest to take care of protecting the personal information of handicapped people under the terms of the law.
The information will be treated and protected under the higher security measures and confidentiality.
3. Sensitive personal information
We would like to inform you that we only collect sensitive personal information in the specific case that our guest, as a special request, lets us know in advance due to an illness (allergy or an specific condition), religious beliefs (kosher food) or any special request, the hotel will provide a specific service to that request.
4. Purpose of the collected personal information.
Your personal information is collected with the following primary purposes:
· Temporary accommodation and lodging services
· Terrace bar service
· Mini bar
· Laundry, dry cleaning and ironing
· Internal and external concierge
· Courier services
· Telephone services
· Valet parking
· Medical services
· Event coordination
· Beach club
5. Refusal of secondary purposes use for your personal information.
Secondary purposes are not necessary for the legal relationship with the responsible. The following are the secondary purposes:
· Customer service survey.
· Advertising campaigns.
· Digital marketing, call centers, etc.
· Information transference
The refusal on the use of your personal information for secondary purposes will not at any time, prevent us to provide the offered service.
I do not accept that my personal information be used for the above mentioned secondary purposes. [ ]
6. Personal Information Transference
For the fulfillment of the primary purposes above mentioned booked with GRGK TULUM S. de R.L. de C.V. with brand name Ahau Tulum, a transference of the collected personal information may be made to third parties with whom a legal or business relation exists, so to provide the booked services for the purposes in numeral 4 four of this Privacy Statement
We would like to inform you that your personal information will be shared with people and companies from the country or other countries (agencies with commercial, marketing, touristic, promotional and advertising activities, as well as financial and insurance etc),
for the following purposes:
· Purchase of vacation packages.
· Loyalty programs.
· Reservation for tours outside the Hotel.
· Vehicle rental and taxi service..
· Service of purchase of airplane and other transportation tickets, as well as reservation for other hotel in Mexico or abroad, requested by the guest to the Hotel.
· Ota´s (online travel agency).
· Healthcare institutions (Medical care service).
· Financial institutions.
7. Means and Procedures to exercise Derechos ARCO (ARCO Rights).
To exercise your derechos ARCO (ARCO Rights) (Acceso, Rectificación, Cancelación y Oposición) (Access, Rectification, Cancellation and Opposition) you should make a written request addressed to the Departamento de Datos Personales vía e-mail to the e-mail address firstname.lastname@example.org or deliver it physically in our offices, that should contain the following requirements:
a) Name of the owner of the information.
b) Address or other means of communications for a response. In case of not complying with this requirement the request will be taken as not filed.
c) Documents that validate your identity: passport or any other. In the case of a legal representative, it will be necessary to validate the power given through a document and ID.
d) A clear and precise description of on which personal information you look to exercise your Derechos ARCO.
e) Any other element or document that facilitates the localization of the personal information.
f) Once your request is received, we will use a period of 20 working days to notify you the adopted determination, which, if applicable will have effect in the 15 days following the day the determination was communicated.
g) We would like to inform you that in case the request is insufficient or incorrect, the timeframe on the above mentioned paragraph will be counted with five working days from the date the request was received. To correct or amend you will have 10 working days to meet this requirement, which will continue the procedure. In case of not meeting the mentioned requirement the request will be taken as not filed.
h) If the request is for Access to your personal information a physical photocopy will be issued and the only cost generated will be the reproduction and the shipping expenses, with a previous validation of the owner or the legal representative.
8. Mechanisms and procedures to revoke your consent.
At any moment you may revoke your consent to the treatment of your personal information, for which it is necessary that you send us an e-mail written in Spanish to the following e-mail address: email@example.com, containing the requirements stated in numeral 7 seven of this Privacy Statement pointing out which information you wish to revoke.
In a timeframe of no longer than 20 working days starting on the day we receive your mail, we will revoke the requested information. It is important to point out that not in all of the cases we will be able to fulfill your request or end its use in an immediate manner, due to the possibility of some legal obligation that requires the continuation of the treatment of your personal information. Likewise, you should consider that for certain purposes, the consent revocation implies that we will not be able to provide the requested service or the conclusion of your relation with us.
9. Options the owner has to limit the use and disclosure of personal information.
At any time you can limit the consent of use and disclosure of your personal information through mechanisms other than Derechos ARCO (ARCO Rights)consisting in sending an e-mail to firstname.lastname@example.org, or a written filing addressed to Departamento
de Protección de Datos (Personal Information Department), in which you point out which is the information you want to limit.
Cookies are texts that are downloaded automatically and saved on the hard drive of the user computer at the time of visiting an specific Internet page and it allows the Internet Server or email address, it can be used to monitor the behavior of a visitor, can store information on the visitor IP, time the visit and know what type of browser is being used, among others.
We would like you to know that during the recollection of your personal information on our website we DO NOT collect any information from cookies, web beacons or other similar Technologies.
11. Modifications to the Privacy Statement.
We reserve the right to modify or actualize this Privacy Statement in accordance to legislative modifications, internal policies or new requirements in our products and services. These modifications will be available to the public through the following:
A) On our website http://www.ahautulum.com
B) Visible copy of the changes in our offices.
12. Unfair treatment of personal information.
If you consider that your right to personal information protection has been harmed by any of the employees with their acts or responses, or presume that in the treatment of your personal information, one of the provisions of the Ley Federal de Protección de Datos Personales en Posesión de los Particulares has been violated, you can file a complaint before the INAI on their website http://www.inai.org.mx
I accept and give my full agreement for the recollection of my personal identification, asset and sensitive information for the
Treatment of the purposes described on this Privacy Statement.